Job Description

Administrative Assistant (Entry-Level)

Location: Newark, NJ (Full-Time, On-Site)

About the Role

We are seeking a highly organized, professional, and service-oriented Administrative Assistant to support the day-to-day operations of our growing boutique law firm. This is an excellent opportunity for someone early in their career who is looking to gain experience in a fast-paced office environment while serving as a key member of our administrative team.

The ideal candidate is dependable, detail-oriented, personable, and enjoys helping others. This position will play a central role in ensuring our office operates smoothly and efficiently while providing exceptional support to firm personnel and visitors.

Key Responsibilities

• Answer, screen, and route incoming firm telephone calls
• Manage incoming and outgoing mail, packages, and deliveries
• Collect, organize, and distribute correspondence and deliveries throughout the office
• Monitor and replenish office and kitchen supplies
• Coordinate with vendors regarding office supplies and facilities-related needs
• Assist with conference room setup and office events as needed
• Maintain reception and common areas to ensure a professional appearance
• Support day-to-day administrative and operational activities across the firm
• Assist with filing, document management, data entry, and other clerical tasks
• Provide administrative support to the Director of Operations & IT and other firm leadership as requested
• Handle special projects and additional responsibilities as assigned

Qualifications

• High school diploma required; Associates or Bachelors degree preferred
• 0-3 years of administrative, customer service, hospitality, or office experience
• Strong verbal and written communication skills
• Professional demeanor and customer-service mindset
• Excellent organizational and time-management abilities
• Strong attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Ability to maintain confidentiality and exercise good judgment

What We're Looking For

The successful candidate will be:

• Friendly, approachable, and professional
• Reliable and accountable
• Highly organized and proactive
• Comfortable interacting with firm leadership, clients, and vendors
• Eager to learn and grow professionally
• A team player who takes pride in supporting others

What We Offer

• Competitive compensation
• Comprehensive benefits package
• Professional development opportunities
• Collaborative and team-oriented culture
• Opportunity for career growth within a well-established professional services firm

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